Some articles to read on the topic :
ECPE Speaking Tips for Selecting a location
Possible topics to consider :
- a. holding an event (venue)
b. visiting a place
c. building sthFeatures / points to consider
- population of the region
- weather conditions
- important sights to visit
- infrastructure (transportation system)
- amenities (heating, pool, conference rooms, etc.)
- features of the vicinity
- activities available there
- accessibility (airport, train, bus, car)
- history and culture of the area
- special features
source : argutelegacy.blogspot.com
Vocabulary chunks for conference location – workshop location
- running a successful event
- keep events focused entirely on the content, the speakers and the attendees
- Who does your conference serve?
- keynote speakers
- Having a budget will also help you set the price
- University campuses: These are best suited for smaller, academic events and are relatively cheap to hire.
- Hotels: These typically have dedicated conference facilities and own catering. They’re the best all-in-one choice since they offer both accommodation and conference space.
- Independent venues: This category includes all other types of venues that can host conferences.
Here are a few other factors to consider when looking for the right venue:
- Size: Booking a too-small venue where everybody has to squeeze into a tiny room is clearly a bad idea. Similarly, securing a giant venue for a relatively modest crowd will not only hurt your wallet but also make the conference feel empty and poorly attended.
- Location: It’s best to pick a somewhat secluded location so that participants are better able to focus on the conference itself. Even better if the venue has calming, picturesque surroundings to help people relax.
- Atmosphere: It’s crucial that the vibe of the venue suits your target audience and theme. You don’t want to host a business conference inside a giant gym, for instance.
- Facilities: Does the venue have the proper layout and the right conference room styles for your needs? Does it have the necessary facilities like e.g. smaller rooms for breakout sessions?
- Accommodation: Does the venue provide accommodation or are there hotels nearby?
- Catering: Is catering included or can external catering companies easily get to and work inside the venue? If not, are there suitable restaurants and cafes in the area? (Keep in mind any special dietary requirements: vegan, kosher, nut-free, etc.)
- Transportation: How easy is it for participants to travel to the venue by public transport? Are there enough parking spots for those who drive?
- Technical aspects: Does the venue have the right IT, audio, and video equipment? You’ll need projection screens, microphones, plenty of charging spots for participants, and—of course—solid WiFi access
source : billeto.co.uk
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